United Nations Development Programme (UNDP) will use the new eTendering system called “Quantum Supplier Portal” which is replacing existing eTendering online system.  The new system will be used by suppliers both individual consultants and companies to submit offers online.

UNDP is organizing a webinar for suppliers globally to present the New online tendering system and how suppliers can register and use it to participate in UNDP tenders. The Webinars will be organized as per schedule below:

• 19 October at 10:00 AM CET (Copenhagen) time. (15:00 Ha Noi time). Presentation will be in English, here is the link to join: https://undp.zoom.us/j/84453459621?pwd=MUdpU0lmNjg5UWlwb2F1bzk1NWxEQT09
• 25 October at 17:00 CET (Copenhagen) time. (22:00 Ha Noi time). Presentation will be in English with online simultaneous translations in Spanish and French for those who prefer to listen in these language. Here is the link to join: https://undp.zoom.us/j/84453459621?pwd=MUdpU0lmNjg5UWlwb2F1bzk1NWxEQT09

You are highly encouraged to participate in this webinar so that you can participate in UNDP tenders.

Some of the key features and benefits of this new system are:

No late submissions are accepted. The system will automatically not accept any bid after the deadline.

Electronic sealed bids. The system encrypts the bids submitted in the system and does not allow anyone to view any information provided before the bidding deadline.

Streamlines the bidding process. Suppliers can register in the system, retrieve all information and solicitation documents, submit their bid online, edit it directly in the system, and receive automatic notifications once the evaluation is finalized and the contract is awarded.

Electronic stamping of the bids. The new Quantum supplier portal means suppliers can register and manage their information directly, reducing the number of vendor forms and manual data entry. Once registered with multi-factor authentication, suppliers can submit their bids online, process their orders, see invoices, submit payments and do much more.

Provides an audit trail. As the Supplier Portal system records all activity in the system, it keeps an audit trail for increased accountability and transparency.

Message functionality. Supplier can communicate directly with procurement office through the system to ask clarifications, answer evaluation clarifications, etc.

Automatic Public Bid Opening Report. When applicable, system will automatically send Public Bid Opening Report to suppliers who submit bids without suppliers needing to physically attend a Public Bid Opening event.

Online signature of the contracts. Supplier can receive, acknowledge, and countersign contracts directly from the system.

Online management of contract and payment processes. Supplier can provide updates on contract implementation status online, submit invoices, and track status of payments for all contracts directly in the portal.